Employing an HTA Trainee – What To Expect

Capacity to support training

Prior to taking on a trainee, you will be visited by an HTA Traineeship consultant who will ensure that the trainee is placed in a safe work environment with appopriate supervision and the capacity for the trainee to experience the full range of duties in the role they are being trained for.

Work Experience

On completion of  a free three day Preparation for Employment course trainees entering a care worker role will be placed with a prospective host employer for 40 hours of work experience over a two week period. This provides an opportunity for the prospective trainee to decide whether the care worker role is for them and for the prospective host to decide that the person suites their needs. While on work experience, the work experience placement must always work with an experienced buddy.

On completion of work experience the decisionis made on whether to take on the HTA referral as a trainee through HTA. This decision can be made at any time within the 40 hours of work experience if the parties agree.

Confirmation of Appointment

The host employer is not required to enter into a contract of employment with the trainee. As the employer,  HTA will enter into an agreement with the trainee. HTA will confirm in writing the appointment of the trainee to your organisation. The conditions and charges under which that appointment is made are covered in the Host Employer Handbook and in the Host Employer Agreement.

Contract of employment

Prior to the commencement of the traineeship, the trainee will be required to enter into a contract with HTA. The contract of employment will cover the trainee for the term of the traineeship. If you wish to employ the trainee after completion of the traineeship, you will need to enter into a new contract with the trainee.

Pre – employment Medicals

Trainees may be required to attend a pre-employment medical in order to ascertain that they are medically fit to perform the duties required in the community services industry. HTA will cover the cost of the pre-employment medical. There is no charge to the trainee.

Trainees may be required to attend the medical before they will be employed by HTA and placed with the host employer. The traineeship will be signed and lodged by HTA when the medical report is received and the trainee is considered medically fit for duty.

Training Agreement

The Training Agreement is an agreement between the trainee and HTA which formally registers the trainee under the traineeship system. Once signed, the agreement is lodged with the relevant Australian Apprenticeships Centre (AAC) and then forwarded to the Apprenticentre (WA Department of Training and Workforce Development).

The Training Agreement outlines the obligations of the trainee and the employer under the traineeship arrangement. As the host employer you will be expected to meet these obligations even though you are not a signatory to the agreement. A copy of the terms and conditions of the Training Agreement is provided at the back of this booklet (Attachment 1).


At the start of the traineeship, your traineeship consultant will visit your facility to cover in detail the traineeship arrangements. The induction will introduce the trainee to the workplace and ensure that he or she is clear about the supervisory arrangements and the initial duties and responsibilities.

Monitoring the progress of a trainee

During the traineeship, your traineeship consultant will visit your organisation to discuss your trainee’s progress. The traineeship consultant will contact you prior to the visit to arrange a convenient time to meet.

The monitoring visits are also an opportunity for the trainee and host employer to raise any issues and ask questions.

Depending on the traineeship, a traineeship consultant will normally visit the workplace once every two to three months to discuss the progress of the trainee.The timeframes are approximate and there is no need to restrict contact with the traineeship consultant to these visits. Please contact HTA at any time during business hours to discuss the trainee’s progress / issues or to arrange a visit to the workplace.


All trainees are required to undertake formal training and assessment to complete their traineeship and qualification. Depending on the traineeship, training will either be self paced supported by workbooks or classroom based training

Trainees undertaking a Certificate III in Aged Care, Home Care or Disability must attend classroom training one day per week as part of their traineeship. HTA has training rooms in Perth, Mandurah and Bunbur

Completion of the traineeship with HTA

Prior to completion of the traineeship you will be contacted by your traineeship consultant to determine whether you wish to transfer the trainee to your employ. Note that there is no obligation on the part of either yourself or the trainee.  If you decide to employ the trainee on completion of the traineeship, you will need to enter into a separate contract. HTA will work out an agreed time when the trainee completes employment with HTA and starts employment with your organisation.